Job Description
We are seeking an experienced Executive Assistant to provide high-level administrative support to our executive team within the gym and fitness industry. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant will play a crucial role in ensuring the smooth operation of our executive office and supporting our company’s growth initiatives.
Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize incoming communications, including emails, phone calls, and inquiries, and respond appropriately on behalf of executives.
- Prepare and distribute agendas, presentations, and other materials for meetings, ensuring all necessary resources are available.
- Assist with project management tasks, including tracking deadlines, monitoring progress, and coordinating team efforts.
- Conduct research and compile data as needed to support executive decision-making and business initiatives.
- Coordinate special events, conferences, and company functions, including logistics, venue selection, and vendor management.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Serve as a liaison between executives, employees, clients, and external partners, fostering positive relationships and ensuring clear communication channels.
- Assist with ad-hoc administrative tasks and projects as assigned by executives.
- Continuously seek opportunities to streamline processes, improve efficiency, and enhance overall office operations.
Qualifications:
- Proven experience as an Executive Assistant or similar role, preferably in the fitness or wellness industry.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a dynamic environment.
- Strong attention to detail and accuracy, with a commitment to delivering high-quality work under tight deadlines.
- Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and willingness to take on new challenges.
- Positive attitude, proactive mindset, and willingness to collaborate as part of a team.
- Passion for health, fitness, and wellness is highly desirable.
- Understanding or experience using CRMs or tools such as Mindbody, GymMaster, Wodify, Virtuagym, Trainerize, Club OS, EZ Facility, PushPress, Gymdesk, etc. is a plus.